How and when to apply

Policy changes for academic year 2019 to 2020 are subject to regulatory approval by the Welsh Assembly

Students only need to apply once for their Postgraduate Masters Finance or Postgraduate Doctoral Loan as the application and funding lasts for the duration of their course. If they’re studying a postgraduate Master's course over 2 or more academic years, or a postgraduate Doctoral course they’ll get confirmation each year of their payments for the upcoming academic year.

Online application

The quickest way for a student to apply for a Postgraduate Loan is online at www.studentfinancewales.co.uk

If they’ve applied for student finance from us in the past, they should use their existing login information.

We welcome Welsh correspondence and calls. This won’t lead to a delay in our response.

Paper application form

If they can’t apply online, they should download a paper form at www.studentfinancewales.co.uk

They should be advised to download the application notes with the application form to prevent any missing information or evidence delaying their application.

When to apply

They should apply as soon as possible so that we’ve got plenty of time to review their application. We’ll contact them if we need any further information and/or evidence.

Missing information or evidence

If an application is submitted without all the information and evidence we need, we’ll contact them to remind them to send this as soon as they can. We won’t make any payments to them until we have all the information and evidence we need.

They can check if there is any outstanding information or evidence to send by logging into their online account at www.studentfinancewales.co.uk

Application deadline

They must apply no more than 9 months after the first day of the first academic year of their course if they’re studying a 1 year course. Or, if their course is longer than 1 year, no more than 9 months after the first day of their final academic year.

Additional forms

In some cases they may have to complete additional forms to give further information about their application or personal details. These can be found at www.studentfinancewales.co.uk

Evidence

When they apply, they’ll be asked for some evidence and information to support their application. In most cases, they can easily provide everything we need by filling in the details on their application. By giving us their valid UK passport details when they apply, we can automatically check their identity so they won’t have to send us their passport. If they don’t have a valid UK passport, they’ll have to send us their UK birth or adoption certificate or non-UK passport. The UK birth or adoption certificate must be sent to us along with a Birth or Adoption Certificate Form which can be downloaded online.

Any identity evidence we ask for must be originals, not photocopies. We’ll send them back as soon as possible.

They should remember to include their Customer Reference Number with everything they send to us.

In some circumstances, they may be asked to send us additional information or evidence, for example, evidence of any previous addresses or documents from the Home Office. Their application isn’t complete until we have everything we need.

They should send us any evidence we ask for as soon as possible to ensure their money is paid in time for the start of their course.

Applying based on household income

If a student applies based on their household income, we will ask their parents or partner to provide their National Insurance number and their income details. An Assessment of Financial Circumstances Form (PGPFF) will be available for the student to download from their online account or the Student Finance Wales website. We'll confirm their information with HMRC. In some cases, we may need to ask their parents or partner to provide proof of their income such as a photocopy of their P60 or payslips. This helps us make sure students get the correct funding. Any evidence we need should be sent as soon as possible.

Parents or partners of EU students whose income is non-UK taxable, will still be required to complete a PGPFF. This should be printed off, completed and returned with any translated evidence requested.

We'll use these income details to work out how much of their £17,000 award is made up of a grant, and how much is a loan.



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